Why cover letter is important?

We asked this question to Enrico Gonsalves, a professional career counsellor & tech entrepreneur who helps many people in the states to get six figure job every year. He replied :

“As a professional career counselor and tech entrepreneur who has successfully helped numerous individuals across the United States secure six-figure jobs annually, I cannot emphasize enough the importance of a well-crafted cover letter. It serves as a personal introduction, enabling job seekers to express their passion for the role and highlight their unique qualifications. A compelling cover letter complements the resume, adding context and demonstrating the candidate’s understanding of the company’s mission and objectives, while emphasizing how their specific skills align with the job requirements.

In the competitive job market, a customized cover letter helps candidates distinguish themselves from other applicants, increasing their chances of securing an interview. Through my experience, I have witnessed how a well-written cover letter can be a vital tool for job seekers to make a strong first impression, effectively communicate their suitability for the position, and ultimately succeed in the hiring process. Crafting an impactful cover letter is an essential step in securing high-paying roles in today’s job market.”

In this vioResume blog post, we will discuss:

• Succinct, persuasive examples;
• When to use a short cover letter;
• Determining ideal length;
• Mastering calls-to-action (CTAs);
• Ideal structure for a short cover letter;
• And more!

Check out our 5 short cover letter examples for various industries, showcasing their shared elements:

1. Personal salutation (e.g., Dear [Hiring Manager’s Name])
2. First paragraph: Concise introduction and key job-related achievement
3. Second paragraph: How you will benefit the company
4. Third paragraph: Strong CTA
5. Formal closing
6. Postscript (P.S.): Second value-adding CTA

Now, let’s dive into specifics to help you become a short cover letter expert.

When to use a short cover letter: Despite debates about cover letters’ relevance, they remain essential for hiring decisions. Send a cover letter even if it’s optional. Remember, a brief, targeted cover letter is appreciated by HR professionals.

How to become a CTA master: To create engaging CTAs, consider the organization’s needs, job description, and how your expertise fills their gaps. Make a compelling proposition statement, and suggest follow-up contact.

When to use a short cover letter situation based

A short cover letter is appropriate in the following situations:

1. Entry-level positions: When applying for entry-level positions, where you may not have an extensive work history, a short cover letter can highlight your most relevant skills, education, or accomplishments to show your potential as an employee.
2. High-level positions: For experienced professionals applying for executive or top-level positions, a short cover letter can focus on the most impressive career achievements, demonstrating your expertise and leadership capabilities.
3. Email applications: When applying via email, you can include a short cover letter in the body of the email, making it easier for the recruiter to see your top strengths right away.
4. Job postings with no cover letter requirement: When a cover letter is not required, a short cover letter can still be an effective way to stand out from the majority of candidates who might only submit a resume.
5. Networking or referral opportunities: When applying for a position through a referral or networking contact, a short cover letter can concisely express your interest in the role and how your background aligns with the company’s needs.
6. Career change: When transitioning to a new career, a short cover letter can help you emphasize your transferable skills and explain your motivation for the change.
7. Limited space or strict formatting: In situations where space is limited or specific formatting is required, a short cover letter can provide a concise and engaging overview of your qualifications.

Remember, a short cover letter should be no longer than 150 words and should focus on one or two key achievements or skills, along with a compelling call to action.

Determining ideal length of a cover letter

The ideal length of a cover letter depends on several factors, including the job requirements, your experience, and the preferences of the hiring manager or company. However, as a general rule of thumb, a cover letter should be about one page long, with three to four paragraphs and no more than 300-400 words. Here’s a breakdown of how to structure your cover letter for optimal length:

1. Contact information and salutation: At the top of your cover letter, include your contact information, the date, and the recipient’s contact information. Address the hiring manager by their name, if possible.
2. Introduction: In the first paragraph, briefly introduce yourself and mention the position you’re applying for. You can also include a hook, such as a key accomplishment or a mutual contact, to grab the reader’s attention.
3. Body: In one or two paragraphs, expand on your relevant skills, experience, and achievements that make you a strong candidate for the position. Tailor your cover letter to the specific job requirements, emphasizing how your background aligns with the company’s needs. Be concise and focus on your most impressive qualifications.
4. Conclusion: In the final paragraph, express your enthusiasm for the opportunity, reiterate your interest in the position, and propose the next steps, such as scheduling an interview. Thank the hiring manager for their time and consideration.
5. Closing: Sign off with a professional closing, such as “Sincerely” or “Best regards,” followed by your name and any relevant contact information, if not included at the top of the letter.

By following this structure, you can create a cover letter that is concise, engaging, and informative, while adhering to the ideal length of approximately one page.

5 cover letter examples from 5 different job sectors

1: Art & Creative Sector

Dear Marissa,

Please find my attached resume for the position of Architect. One notable achievement in my career is securing the Innovation Award at the esteemed Global Architecture Festival in Rome. This accomplishment signifies my dedication to modern design solutions throughout 5+ years, impacting all my projects.

As a Lead Architect at Apex Designs, I guided the team in completing a three-year residential development project in Copenhagen worth $3,000,000, achieving 12% cost savings through the efficient use of advanced design software. Leading the Interior Designers team at Dream Home would provide an exceptional opportunity to leverage my expertise in managing agile teams that create contemporary, striking architecture while ensuring remarkable ROI.

Let’s arrange a call at your convenience, so I can share my core 12% cost-saving and Design team-building insights.

Sincerely, Elisa Montoya

P.S. I’m also eager to discuss how my workshop “Creative Catalyst” resulted in a 45% creativity boost in my team and doubled client conversions compared to 2022.

2: ICT Sector:

Dear Michael,

Attached is my resume, showcasing my career highlights, including my recent accomplishment in developing an AI tool for addressing Digital Recruitment bias for SynText. Currently utilized across five EU countries (and expanding!), this achievement demonstrates my ability to design innovative, socially significant applications.

Joining the accomplished team at IBM aligns with my career goals, and I am excited to contribute my expertise in creating groundbreaking technologies that will help IBM maintain its industry-leading position.

Could we schedule a conversation to discuss how my dedication and unique AI Design skillset can benefit IBM in the battle for AI talent with the right future skills?

Sincerely, Alexei Petrov

P.S. I’d be delighted to share how my AI Digital Recruitment bias tool has enabled six international corporations to save $1,200,000 in 2021 by preventing unsuitable or biased hiring decisions.

3: Corporate Sector:

Dear Olivia,

Please find my resume for the position of Business Analyst. Among my top achievements is saving $3M annually through researching, selecting, and implementing a cutting-edge CRM solution. This innovative approach has not only improved customer satisfaction at ClearLink but also reversed a negative trend of clients discontinuing contracts.

Joining SiSoft during its rapid growth and international expansion presents an exciting opportunity to utilize my exceptional negotiation skills, stakeholder management, and cost-saving strategies.

Let’s arrange a quick chat to discuss how my ability to form lasting business relationships while focusing on goal achievement can benefit SiSoft.

Sincerely, Mason Turner

4: Internship:

Dear Emily,

Please find my attached resume for the position of summer IT intern. My passion for programming began at age 14 and recently culminated in winning the Student Autumn Cybersecurity Challenge at Pacific Coast College. In a fierce competition among 5,000 students across all levels, I emerged victorious as a first-year college student.

Hewlett-Packard’s dedication to Corporate Responsibility and Youth Developers talent programs aligns perfectly with my studies and proven engineering abilities.

I’m eager to contribute my skills to your organization and discuss innovative programming approaches during a quick chat.

Sincerely, Daniel Gutierrez

P.S. I’d also love to discuss my fulfilling volunteer work teaching programming skills to a local high school in San Diego, benefiting the broader community.

5: Social work sector:

Dear Thomas,

I have attached my resume for the position of Elderly House Director. With over 20 years in the Social Care sector and numerous successful EU projects transforming elderly houses across the USA, I consider Nursing more than just a profession—it’s an integral part of my life. As Managing Director at Serenity Care Housing, I reduced depression and anxiety rates among residents by 35% through the implementation of Wellness programs that utilize the latest methodologies for treating psychological disorders.Leading the expert team at Haven House presents a fantastic opportunity that I am fully prepared to embrace and turn into a resounding success.

Can we arrange a call to discuss how I implemented a center-wide improvement program at Serenity Care, which benefited not only our elderly clients but also the social workers?

Sincerely, Lisa Thompson

P.S. I am excited to share how my efforts in redefining the approach to mental health and well-being have made a lasting impact on the lives of both residents and staff at Serenity Care.

Ideal short cover letter structure:

1. Personal salutation
2. First paragraph: Straight-to-point introduction and key job-related achievement
3. Second paragraph: How you will benefit the company
4. Third paragraph: Strong CTA
5. Formal closing
6. Postscript (P.S.): Second value-adding CTA

In summary, short cover letters are strategic and concise, showcasing your most significant achievements and how you will contribute to the company. Employ strong CTAs and an ideal structure to capture the attention of HR professionals and land interviews.

Entry-Level Position For entry-level positions, a concise cover letter is ideal since you might not have an extensive work history. Focus on one job-related skill or accomplishment and one compelling call to action, spreading this information across 2-3 paragraphs at most.

Senior-Level Position Senior executives often possess years of experience in various sectors. In this case, a brief, impactful cover letter is appropriate, highlighting your top three professional achievements. This approach will undoubtedly capture the attention of potential employers.

When a Cover Letter is Not Required The majority of applicants will skip the cover letter when it’s not mandatory. However, by taking the time to craft a thoughtful, powerful cover letter, you’ll stand out from the crowd. Use our FREE Cover Letter Builder to get started on creating a winning cover letter.

If a cover letter isn’t required, consider including a brief, compelling message in the body of your email with your resume attached. This makes it easier for recruiters to quickly identify your strengths.

Cover Letter Length Aim for a maximum of one page for your cover letter. Avoid overwhelming the reader with dense blocks of text, and try to maintain a balance between content and white space.

For short cover letters, aim for about 150 words. By following our guidelines, you’ll be able to effectively communicate your value in this limited space.

Mastering Call to Actions To create engaging calls to action, follow these steps:

1. Identify the organization’s needs.
2. Analyze the job description.
3. Reflect on your expertise and achievements, and determine how you fill the gaps.
4. Strategize; short cover letters are 90% strategy and 10% writing.
5. Craft a powerful statement connecting you to the organization.
6. Suggest a follow-up contact, offering valuable insights or expertise.

Ideal Short Cover Letter Structure To craft an effective short cover letter, follow this structure:

1. Personal salutation (address the hiring manager by name)
2. First paragraph: Direct introduction and your most significant job-related achievement
3. Second paragraph: What you will accomplish for the company
4. Third paragraph: Compelling call to action
5. Formal closing
6. Postscript (P.S.): Add another call to action or value proposition

Remember that each of the three paragraphs can be condensed to just one sentence.

Final Thoughts Always include a personal salutation in your cover letter, whether it’s short or traditional, and whether it’s sent as an email or an attachment. Keep your introduction concise and focused on your most significant job-related achievement. Highlight what you can achieve for the company and include a persuasive call to action. Finally, close your cover letter formally and consider adding a postscript to reinforce your value proposition. By following these guidelines, you’ll create a short cover letter that captures the attention of potential employers.